Posted: 23-Apr-26
Location: Locust Valley, New York
Type: Full Time
Categories:
Schedule: Academic School Year --44 weeks (Before faculty are required to return and one week after US commencement).
Reports To: Lower School and Middle School Principal
Hours: 7:30 am to 3:30 pm (required to be in person)
FLSA Status: Full-Time, Hourly Non-Exempt
The Middle School (MS) Receptionist offers general administrative and clerical support to the Middle School/Lower School Principal and the MS Office. This position follows an academic school-year calendar and serves as the first point of contact for students, colleagues, parents, and visitors, ensuring a warm, welcoming, efficient, and organized environment for everyone.
Essential duties of the role: Duties may change, and others may be assigned
- Provides a welcoming MS front desk presence; greets and assists students, parents, colleagues, and visitors daily
- Maintain the visitor sign-in and out procedures to ensure compliance with school safety protocols
- Manage and input the MS student attendance data; generate reports
- Manages the substitute teacher list, scheduling daily sub coverage as needed for the MS
- Maintain middle school student files and academic requests, including report cards and transcript requests
- Answer, screen, and direct incoming MS calls
- Help prepare the MS schedule in collaboration with the LS Administrative Assistant
- Manage student drop-off and pick-up records, including later arrivals and early departures, in the Middle School
- Help coordinate incoming and outgoing MS deliveries and receive mail for the MS
- Coordinate the arrangements for MS trips, and help faculty complete required paperwork
- Assist with MS sectioning and rostering databases
- Enter maintenance and tech work orders for the Middle School
- Troubleshoot any issues with the MS copier and order repairs when necessary
- Prepare purchase orders for the MS, with all necessary accompanying paperwork
- Make copies and prepare print materials for events and meetings, when required
- Attend and convey relevant middle school information in weekly calendar meetings
- Assist with MS special events, as needed and upon request
- Assist faculty with scheduling professional development activities and conferences, and with business office paperwork
- Provides assistance during school drills or actual emergencies
Degree, Experience, and Demonstrated Competencies: An Associate’s Degree or a higher degree, along with relevant work experience, is required
- A minimum of two years of relevant work experience is required
- Exceptional organizational, time-management, and multitasking abilities are required
- Strong written and verbal communication skills are required
- Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools is required
- Experience working on and managing database information are required
- Ability to maintain confidentiality and exercise sound judgment are required
- Professional demeanor and interpersonal skills to engage effectively with diverse audiences are required
- Strong attention to detail and able to work independently are required
Supervisory Responsibilities: This job has no supervisory responsibilities.
The requirements listed above and below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary/Wage: Hourly Wage $26.00 per hour. Salary offers are based on factors that include years of experience, training/skills, internal peer equity, market, and other organizational considerations. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.
Interested candidates should send a resume and cover letter via email only to recruitment@fa.org by May 18, 2026 for consideration. Calls will not be accepted.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to talk and hear; and sit for extended periods of time; possibly exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry or otherwise move objects. The ability to move across and around an expansive school campus.
Work Environment: While performing the duties of this Job, the employee can be exposed to outside weather conditions. The employee is not frequently exposed to wet and/or humid conditions. The employee is occasionally exposed to extreme cold and extreme heat. The noise level in the work environment is usually moderate.
Our Commitment to Diversity
Friends Academy is committed to our guiding principles of diversity, equity, and inclusion. We welcome candidates representing the diversity of the world as we deepen and elevate our educational program.
Friends Academy is an equal employment opportunity employer committed to hiring and retaining exceptional, dedicated people of diverse backgrounds. We consider qualified individuals for employment with the School regardless of age, color, disability status, gender identity or expression, genetics, national origin, race, religion, sex, sexual orientation or any other characteristic protected by federal, state or local laws. It is Friends Academy’s policy to comply with all applicable laws pertaining to nondiscrimination and equal opportunity.
We invite you to visit our FA Diversity, Equity + Inclusion Page
