Posted: 23-Oct-25
Location: Colleyville, Texas
Type: Full Time
Salary: Negotiable
Denomination:
Preferred Education:
The Church Administrator serves as the chief administrator for the church, school, and church plants, ensuring that the mission of Christ is supported by sound operations and wise stewardship. This role provides leadership in human resources, facilities, and overall administration, so that pastors, teachers, and ministry leaders can focus on Word and Sacrament ministry. The Church Administrator reports to the Senior Pastor and School Principal and provides clear communication, responsible oversight, and faithful support for the ministry of Crown of Life.
PRIMARY JOB RESPONSIBILITIES
ADMINISTRATION & COMMUNICATION
- Provide organizational leadership and support to the Pastors, Principal, and ministry leaders.
- Effectively communicate key information to staff, board members, and the congregation as appropriate.
- Maintain all necessary documentation, including but not limited to records, contracts, and other legal documents.
- Ensure the security and reliability of technology systems, including IT, phones, and data management.
- Execute other projects as designated by Senior Pastor and/or Principal.
HUMAN RESOURCES
- Serve as the primary HR contact for staff, supporting a Christ-centered workplace culture.
- Oversee and update staff handbooks, procedures, and benefits as necessary and required.
- Provide guidance on onboarding, performance, and conflict resolution in coordination with supervisors.
- Manage employee benefits, insurance policies, and related compliance.
FACILITIES & OPERATIONS
- Seek and negotiate bids for maintenance, capital improvements, and service contracts.
- Oversee facility use, repairs, preventive maintenance, and compliance with codes and accreditation standards.
- Ensure that physical properties are well-kept, safe, and welcoming.
- Oversee and update all insurance policies.
- Supervise Day Porter and contractors as needed.
FINANCIAL LEADERSHIP
- Supervise the Director of Accounting to ensure the effective management of the accounting office and systems.
- Lead the annual operating budget preparation for the church, school, and church plants, ensuring alignment with ministry goals and strategic vision of the church.
- Participate in the management of school tuition and financial aid.
- Advise leadership on the overall financial health of the church, school, and church plants.
- Maintain and revise monthly financial closing documentation.
- Develop, implement, and maintain budgeting for all ministries including monitoring performance to plan.
- Review financial reports on a monthly basis.
- Recommend responsible ways to reduce costs or increase revenue without compromising the quality of ministry.
EDUCATION & EXPERIENCE
- Bachelor’s Degree in Business Administration or related field (preferred).
- 7–8+ years of experience in administration or nonprofit/church management.
- Equivalent combinations of education and experience considered.
KNOWLEDGE & SKILLS
- Strong organizational, financial, and project management skills.
- Ability to balance multiple responsibilities and meet deadlines.
- Excellent interpersonal skills, with the ability to foster teamwork and resolve conflict.
- Clear written and verbal communication, including reports and presentations.
- Experience in staff leadership, performance management, and HR processes.
PERSONAL QUALITIES
- Demonstrates integrity, discretion, and sound judgment.
- Committed to the mission and values of Crown of Life.
- Approaches work with a servant heart and collaborative spirit.
WORK ENVIRONMENT & PHYSICAL REQUIREMENTS
- Full-time role (40 hours/week), primarily weekdays with occasional evenings or weekends.
- Office-based with regular facility walk-throughs and vendor meetings.
- Must be able to lift up to 25 pounds and walk/stand for extended periods.
- Noise level typically low to moderate.
BENEFITS
Crown of Life offers a comprehensive benefit package with this position, including health insurance; 403(b) plan with employer contribution; disability and survivor plan; PTO.