The Charles E. Smith Jewish Day School of Greater Washington (CESJDS), is seeking a highly organized administrative assistant to provide support to the administrative team at their Middle School. The Middle School (grades 6-8) shares its campus with the High School (grades 9-12) and is part of a vibrant community into which new students, faculty and staff are warmly welcomed.
Department: Middle School
Location: Upper School Campus
FLSA Class: Non-exempt, Full-Time
Hours: 40 hours a week including benefits; 7:30 AM - 4:30 PM
Job Purpose: The Middle School Executive Assistant provides direct support to the Middle School Principal, and collaborates with the Middle School Assistant Principal, the Middle School team and Upper School support staff. Administrative support for the Middle School includes a variety of special projects and general assignments supporting this fast-paced, dynamic institution. Candidates should love being around middle school-aged students and be comfortable working in a parochial setting. Work involves frequent contact and collaboration with faculty and staff, parents/guardians, students, and outside service providers requiring sensitivity, good judgment, and strong interpersonal skills. Candidates must exercise considerable initiative to resolve day-to-day problems and to anticipate and respond to administrative needs.
Essential duties and Responsibilities: Duties include, but are not limited to:
Provide direct administrative support to the Middle School Principal and Assistant Principal, including daily management of calendar, scheduling appointments, answering phone and email inquiries, proofreading communications, collecting pertinent details and information for weekly communications, and mail merge projects.
Provide support to Middle School Guidance and Middle School Team leads, including developing spreadsheets and manipulating data, assembling information packets, program logistics, and presentations.
Process invoices and payments, credit card reconciliation, and Middle School department budget tracking.
Daily coordination of substitutes for Middle School faculty.
Coordinate logistics for parent-teacher conferences, standardized testing, student progress reports, grade level trips, B'nai Mitzvah, and end-of-year celebrations, including making reservations, coordinating vendors, creating itineraries, and ordering supplies.
Collaboration with Upper School administrative support team, including supplemental coverage of the front desk.
Other duties as assigned.
Job Knowledge, Skills, and Abilities:
College degree preferred
Minimum of 5 years’ experience with demonstrated success in an administrative support environment, preferably in an educational setting
Excellent oral and written communication skills, attention to detail, and ability to maintain and improve procedures and systems
Outstanding organizational, project management and problem-solving skills with impeccable multitasking and task prioritization abilities
Expertise with Google Suite (Docs, Sheets, Forms, Slides, Hangouts/Meet), MS Office (Word, Excel, Outlook, Access, Publisher), and Adobe, with the ability to learn new technologies and applications quickly
Familiarity with PowerSchool, Finalsite, and AsureSpace desirable, but not required
Ability to exercise professional judgment and maintain confidential information
Strong capability to take initiative and work efficiently and collaboratively in a fast-paced environment, both independently and as part of a team
Exceptional interpersonal skills that convey warmth and a professional demeanor
Qualified candidates should submit letter of interest, resume and references to email@example.com Job Code EA100.
The Charles E. Smith Jewish Day School is an equal opportunity employer. We evaluate all applicants without unlawful consideration of race, color, age, religion, gender, marital status, disability, veteran status or any other characteristic protected by applicable law.
Internal Number: EA100
BACK TO TOP
NASSP Career Center is Just One of the Benefits.
Discover what else NASSP has to offer!
The job you are trying to reach from was originally posted at NASSP Career Center.