The Director of Finance and Operations is a member of the SAU Senior Leadership Team and is responsible for the development, implementation, supervision, assessment, and effectiveness of all financial and business operations for the SAU and all SAU 16 public school districts including Brentwood, East Kingston, Exeter, Exeter Region Cooperative, Kensington, Newfields, and Stratham. The Director of Finance & Operations reports to the Superintendent of Schools. SAU 16 is the largest multi-district SAU in New Hampshire and serves just under 5,000 amazing and talented students and their families, with 1,300 employees working in 12 school buildings. The operating budget for all districts is approximately $111 million.
The Director of Finance and Operations reports directly to and works with the Superintendent of Schools and the Associate Superintendent. In addition, the incumbent works closely with the Assistant Superintendent for Human Resources, Director of Special Education, and Assistant Superintendent for Curriculum and Instruction. Reporting directly to the incumbent are the Accountants, Transportation Coordinator, Food Services, and Director of Facilities. SAU 16 is evaluating the efficacy of creating a new position of Assistant Business Administrator in the future.
The Director of Finance and Business Operations is concerned with responsibly and responsively managing a service-driven operation focusing on students and all financial and administrative affairs of the districts. This includes financial tracking and reporting, general fund and special revenue fund accounting, revenue tracking and reconciliation, payroll, public bidding and leasing for services, supplies, and equipment, contract management, budget development and management, records management, state and federal reporting, risk management/insurance, transportation (regular education and special education), food service, and collective bargaining.
Additionally, the Director of Finance and Operations also oversees long-range planning, fund accounting, and internal/external audits for the SAU. The individual prepares statistical and narrative reports, including financial statements for the Superintendent and the School Boards, as well as for all state and federal reports.
This position requires knowledge of the functions and demands of a public educational organization and state and federal laws and regulations pertaining to schools and school finance. The candidate must have strong collaborative and interpersonal skills and be able to present and explain complex information clearly to multiple audiences. Additional required skills and experience include working with the community on school building projects and facilities management. The successful candidate will demonstrate high standards of ethics, honesty, and integrity, and possess superior communication skills.
The Director of Finance and Operations works with and serves the school principals, coordinators, department heads, teachers, and district support staff who in turn support our students and their families. The incumbent works with multiple school boards and subcommittees, town officials, state and federal agencies, and members of the public.
ESSENTIAL JOB FUNCTIONS:
Legal and Reporting
Ensure that SAU accounting and financial systems adhere to Federal and State laws, Department of Education and Department of Revenue Administration regulations, and school board governance.
Comply with required financial reporting including the End-of-the Year Reports.
Completes all financial reports required by external agencies (i.e., Auditors, State, Federal) and provides a full and complete report of the finances of the school system to the Superintendent at the close of each school year.
Prepare reports to the proper staff officials concerning the status of their budgetary account to guard against the overspending of any budgeted account Operational Procedures
Maintain appropriate and effective fiscal procedures to assure the most efficient budget controls including maintaining general ledger and financial statements.
Implement effective fiscal procedures and monitor accounting practices that ensure proper budgeting and budget controls.
Develop and recommend financial policies regarding the management of the SAU’s business operations to the Superintendent of Schools.
Is responsible for the management of the financial affairs of the school system including payroll, purchasing, accounting, budget development and implementation, the monitoring and control of expenditures, and administrative technology.
Assist and advises the Superintendent and School Boards and other administrators on all questions relating to the business and financial affairs of the districts.
Take the lead role in developing improvements in the financial management of the SAU, including budget methods, format, and presentation.
Purchase by competitive bidding, informal quotations, and negotiation, and in compliance with policy, items of supply and equipment necessary for the operation of the districts and works with vendors relative to supply and equipment availability, invoices, purchase orders, and contracts.
Prepare multi-year financial projections that address the strategic and long-range planning efforts of the Districts, including enrollment changes, system-wide goals, and facilities.
Prepare and present monthly financial status reports to School Boards and other financial reports as needed for senior management, program administrators, boards, and committees.
Develop and administer procurement systems for supplies, services, and equipment that are compliant with all necessary federal, state, and local requirements/laws.
Lead the annual budget development process for the SAU’s capital and operating budgets. Consult and advise school budget managers in developing budgets requests; evaluate all budget requests; and oversee superintendent/school board budget compilation and distribution. Assists the Superintendent in the preparations of annual budgets, financial reports and studies required in the operation of the school system and coordinates the presentation of, justification for, and preparation of additional analyses required to understand the budget proposal for action by the School Board.
Develop budget guidelines and timelines, coordinates preparation of the budget, prepares analyses of budget requests and program proposals and assists administrators in budget review.
Obtain the annual budget requirements for all departments and prepares preliminary budget estimates and provides accounting services essential to the preparation, administration, supervision, and control of the budget.
Oversight and Supervision
Monitor operational, grant and trust fund expenditures, conduct financial analysis, and prepare fiscal reports and forecasts for the Superintendent of Schools as requested.
Supervise all accounts receivable, accounts payable, grants, and payroll functions.
Plan and conduct internal audits and oversee the external audit process.
Supervise purchasing, insurance, and risk management.
Monitor payroll process, including deductions for withholding tax, pension, social security, life insurance, health insurance, and such other required salary deductions and prepares and maintains all necessary earnings records, deduction records, and similar personnel payment records.
Supervises and is responsible for the effective administration and operation of the transportation, food services and facility and maintenance programs.
Demonstrate successful fiscal management of a broad range of projects.
Administer a budget control system, provides monthly accounting of all income and expenditures and maintains a continuous internal auditing program for all funds and prepares and analyzes all financial statements.
Prepare analyses of program costs and methods of financing, including long-range projections of requirements particularly in the area of financial management, facilities, food services, transportation, and technology.
Communicate key information in a timely manner with other departments and the administrative team.
Advise the Superintendent on all questions relating to the business and financial affairs of the school system including transportation, food services, administrative technology, and facilities and provides advance warning of potential over-expenditures of budgeted funds and action plans to minimize negative impacts of such expenditures.
Attend school board meetings, administrative meetings, and other related town department meetings as directed by the Superintendent of Schools.
Work closely with the Special Education Director on all aspects of the Special Education budget, including grants and other revenue sources, expenditures, including out-of-district tuitions.
Provide guidance with finance and budget related inquiries and requests from district leadership, principals, department heads, and district support staff.
Inform Superintendent in a timely fashion of significant changes in SAU’s financial status.
Meet with School Board in Non-Public Session to discuss strategy with respect to collective bargaining and to assist the Assistant Superintendent for Human Resources with collective bargaining.
MINIMUM EDUCATION & EXPERIENCE:
Master’s degree in finance and five to ten years of finance/budget related work experience.
NH Credential: New Hampshire certification as a School Business Administrator (or proof as certifiable).
Experience working in a public school is desirable and preferred.
Principles and practices of public administration
Principles and practices of financial accounting and reporting
Pertinent Federal, State and local laws, codes and regulations
Modern office procedures, equipment and computers
Principles and procedures of confidential record keeping
Communicate clearly and concisely, both orally and in writing, and maintain effective relationships
Compile, manipulate, and analyze large amounts of financial data with high levels of accuracy and attention to detail
Exercise discretion with sensitive information
Operate computer and various software programs necessary for performing assigned duties
Understand and develop processes and structures related to financial management
Maintain accurate print and electronic records
Work with facilities on capital planning
Work closely with town in support of schools
Track enrollment trends and forecasts
Ability to work collaboratively with a high performing team
All resumes will be screened and selected candidates will participate in a thorough interview process.
Applications will be considered only when a cover letter, resume, three letters of recommendation, license and transcripts have been attached to your online application.
It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.
Additional Salary Information: TERMS OF EMPLOYMENT
Full time, twelve-month work year
25 vacation days
15 sick days
3 personal days
$250/month travel reimbursement
Health insurance: 85% premiums for a single, two-person or family plan for Blue Choice or 90% for Access Blue HMO
100% long term disability
100% life insurance/$200,000 term
Cell phone reimbursement
About School Administrative Unit 16
SAU 16 includes the public schools including Brentwood, East Kingston, Exeter, Exeter Region Cooperative, Kensington, Newfields, and Stratham. SAU 16 is the largest multi-district SAU in New Hampshire and serves just under 5,000 amazing and talented students and their families, with 1,300 employees working in 12 school buildings. The operating budget for all districts is approximately $111 million.